Solopreneurs need expense tracking that doesn't require a Saturday morning spreadsheet session. Receipt scanning, mileage logs, and tax-category assignment should happen automatically. We compared five platforms—Keeper, Expensify, Dext, QuickBooks Self-Employed, and FreshBooks—on published pricing, AI accuracy claims, and integration depth. Two vendors provided no pricing. One claims 99.9% extraction accuracy. One bundles expense tracking inside a full invoicing suite.
How we approached this
We reviewed vendor pricing pages, feature lists, and published accuracy claims. No fabricated test counts. If pricing wasn't listed, we note that. If a vendor cited specific accuracy rates or integration numbers, we cite them verbatim. Integration claims come from vendor-published lists. User review excerpts come from testimonials on vendor pages or linked review platforms (G2, Capterra, Trustpilot).
Keeper
Vendor page was unreachable. No pricing, feature list, or integration claims could be verified. Omitted from detailed comparison.
Expensify
Expensify
- +Integrates with QuickBooks Online, NetSuite, Xero, Sage Intacct, QuickBooks Desktop, FinancialForce (per integration section)
- +Expensify Visa Commercial Card available (issued by The Bancorp Bank or Transact Payments for EEA/UK residents)
- +Money transmission services via Expensify Payments LLC (NMLS ID: 2017010)
- −Pricing page displayed no plan tiers or monthly costs
- −No feature descriptions or receipt-capture accuracy claims found in reviewed content
- −Vendor page consisted primarily of integration dropdowns and footer legal text
Dext
Dext
- +Claims 99.9% accuracy on receipt and invoice data extraction via AI
- +Over 30 accounting software integrations listed, connects with 11,500+ banks and institutions
- +Mobile app for receipt submission, mileage tracking, and team expense approval
- +Vault document storage and email submission of receipts/invoices
- +Rated 4.8 on G2 (1,000+ reviews), 4.8 on Capterra (1,100+ ratings), 4.8 on Trustpilot (6,280+ reviews)
- +2024 Xero small business app of the year (US & UK)
- −No plan pricing or per-month costs published on main page
- −Feature list emphasizes automation but no comparisons to competitor extraction accuracy
- −Best suited for users who already use supported accounting platforms (integration-dependent workflow)
QuickBooks Self-Employed
Vendor page was unreachable. No pricing, feature list, or integration claims could be verified. Omitted from detailed comparison.
FreshBooks
FreshBooks
- +Expense tracking bundled with invoicing, time-tracking, proposals, and retainers
- +Mobile mileage tracking, automated bank import, and expense receipt scanning on all paid plans
- +Plus plan ($12.90/mo during promo) includes accountant access, receipt scanning, financial reports, and 50-client limit
- +Premium ($21.00/mo during promo) adds unlimited clients, bill receipt scanning with line-item capture, project profitability tracking
- +Accept payments via credit/debit cards, ACH bank transfer, Apple Pay, Google Pay, Buy Now Pay Later (Affirm, Afterpay)
- +Select plan includes 2 free team member accounts and dedicated phone support
- −No published accuracy rate for receipt data extraction
- −Advanced Payments add-on costs $20/mo (Lite/Plus/Premium), included only on Select
- −Team members cost $11/mo per user on all plans except Select
- −Lite plan caps at 5 billable clients; insufficient for growing freelancers
Verdict
- If you need the highest published receipt-extraction accuracy and deep accounting integrations: Dext (99.9% claimed accuracy, 30+ integrations, but no public pricing—request a quote).
- If you want expense tracking plus full invoicing, time-tracking, and proposals in one platform: FreshBooks Plus at $12.90/mo (50 clients, receipt scanning, accountant access, financial reports).
- If you need unlimited clients and line-item bill capture: FreshBooks Premium at $21.00/mo (adds project profitability and customizable email templates).
- If you need only expense tracking and your accountant already uses a supported platform: Dext (integration-first design, but expect higher cost for business-grade features).
- If you're a single-person operation with fewer than 5 clients and minimal invoicing: FreshBooks Lite at $6.90/mo (basic invoicing, expense tracking, tax reports).
What we'd skip
- Expensify: Pricing page displayed no plan costs or feature descriptions—impossible to evaluate value without a sales call.
- Keeper and QuickBooks Self-Employed: Vendor pages unreachable; cannot substantiate any feature or pricing claims.
- FreshBooks Lite for growing freelancers: 5-client cap becomes a blocker faster than expected; Plus ($12.90/mo) is a safer starting point.
