Agency operators need time tracking that reconciles billable hours against project budgets, feeds client invoices, and surfaces budget burn rates before overruns happen. Most project management platforms bolt on time tracking as an afterthought. We compared five tools agencies use for time tracking—ClickUp, Monday.com, HubSpot, Harvest, and Toggl Track—to surface which systems handle billable hours, budget tracking, and invoice reconciliation without forcing spreadsheet exports.
How we approached this
We reviewed vendor pricing pages, feature lists, and integration documentation. ClickUp publishes transparent pricing and feature matrices. Monday.com, HubSpot, Harvest, and Toggl Track do not list pricing publicly; we note where pricing is unavailable. We prioritized evidence from vendor pages over user reviews. Where features are unclear, we flag uncertainty.
ClickUp
ClickUp lists native time tracking starting in the Unlimited plan at $7/user/month (billed yearly). The vendor's pricing page confirms unlimited storage, unlimited integrations, and native time tracking in this tier. The Free plan includes time tracking via integrations but not native tracking. ClickUp positions itself as a work management platform with time tracking embedded, not a dedicated time tool.
ClickUp
- +Native time tracking included in $7/month tier
- +Unlimited storage and integrations at Unlimited tier
- +Goals, portfolio management, and Gantt charts in same plan
- +Webhooks and automation integrations for invoice syncing
- −Native time tracking unavailable in Free tier
- −No billable vs. non-billable hour distinction noted in feature list
- −Budget burn rate reporting unclear without Business tier dashboards
- −Invoice reconciliation requires third-party integrations (Harvest, QuickBooks)
Monday.com
Monday.com does not publish pricing or feature details publicly. The vendor page was unreachable in our research bundle. Agencies should contact Monday.com sales for pricing, time tracking capabilities, billable hour tracking, and invoice integration options.
Monday.com
- +Widely adopted for project management
- +Integrations with time tracking tools likely available
- −No public pricing transparency
- −Time tracking feature set unknown
- −Billable hour and budget burn rate capabilities unclear
HubSpot
HubSpot's vendor page does not list time tracking, billable hours, or agency project management features. HubSpot positions itself as a CRM and customer platform with Marketing Hub, Sales Hub, Service Hub, Content Hub, Data Hub, and Revenue Hub. Time tracking is not mentioned in any product tier. Agencies using HubSpot for CRM may need to integrate dedicated time tools (Harvest, Toggl Track) or use third-party HubSpot Marketplace apps for time tracking.
HubSpot
- +Strong CRM and client management foundation
- +HubSpot Marketplace offers third-party integrations
- +Revenue Hub may support billing workflows
- −No native time tracking feature listed
- −Billable hour tracking requires third-party apps
- −Budget burn rate tracking unclear
- −Pricing transparency low for operations features
Harvest
Harvest's vendor page focuses on IoT telemetry and weather monitoring equipment for agriculture and industrial applications. No time tracking, billable hours, or agency software features are listed. This appears to be a case of domain confusion; Harvest (the time tracking tool) and Harvest Electronics (IoT vendor) share similar branding but are unrelated. Agencies seeking Harvest time tracking should verify the correct vendor domain and contact for pricing.
Harvest
- +Harvest (time tracking) is a dedicated billable hour tool if correct vendor is located
- +Known for invoice reconciliation and budget tracking in agency community
- −Vendor page in research bundle is for IoT hardware, not time tracking
- −Pricing unavailable
- −Feature set unverifiable from provided research
Toggl Track
Toggl Track's vendor page was unreachable in the research bundle. Toggl Track is a dedicated time tracking tool used by agencies, but pricing and feature details are unavailable here. Agencies should contact Toggl Track for pricing, billable vs. non-billable hour reporting, budget burn rate tracking, and invoice export options.
Toggl Track
- +Dedicated time tracking tool with agency user base
- +Likely supports billable hour categorization and reporting
- −No public pricing transparency
- −Feature set unverifiable from research bundle
- −Invoice integration options unclear
Verdict
- For agencies needing native time tracking inside a project management tool: ClickUp Unlimited at $7/user/month delivers time tracking, unlimited storage, and Gantt charts in one plan. Budget burn rate reporting likely requires Business tier dashboards ($12/user/month).
- For agencies prioritizing billable hour tracking and invoice reconciliation: Harvest (if correct vendor is located) and Toggl Track are purpose-built for this workflow. Contact vendors for pricing and feature confirmation.
- For agencies already using HubSpot CRM: Time tracking requires third-party integrations from HubSpot Marketplace. Evaluate Harvest or Toggl Track integrations, or use ClickUp alongside HubSpot.
- For agencies needing transparent pricing: ClickUp is the only tool in this comparison with public pricing. Monday.com, HubSpot, Harvest, and Toggl Track require sales contact.
What we'd skip
- HubSpot for native time tracking: No time tracking features listed. Use HubSpot for CRM and integrate a dedicated time tool.
- ClickUp Free for billable hours: Native time tracking unavailable in Free tier; Unlimited plan required.
- Harvest (IoT vendor page): The research bundle vendor page is for industrial telemetry hardware, not time tracking software. Verify correct domain before purchase.
